PTO
WEA RIDGE P.T.O. Officers 2022-2023
Stephanie Berryman, President, Steph.berryman@comcast.net
Courtney Steward, Vice President, Csteward8412@gmail.com
Megan Simmons, Secretary, 
meghampton@gmail.com
Minutes
August
September
Meeting Date: Monday, September 12, 2022
Principal Update: Interesting start to the year with the playground damage. The outpouring of support from the community has been phenomenal. It will take some time for Insurance to kick in and with the upcoming cold weather, it may not be replaced until Spring. Mr. Wilson is very appreciative to all of the teachers that have rolled with it and created fun things for the kids to do at recess.
Fundraising Events:
Spirit Wear: We made $385.00
Moe’s Night on September 1st: We made $207.00
Upcoming Movie Night: Wednesday, October 12th at Eastside 10. Lyle Lyle Crocodile
Fannie Mae Sales: Fundraiser will run October 10th-21st. We will continue with the Limo and Pizza as a prize.
Upcoming Restaurant Nights:
Papa Johns on Beck Lane: Wednesday, September 28th.
More to come
Upcoming Events:
Trunk or Treat: Will be held October 27th from 5-6pm. We have secured Kona Ice truck to be at the event.
Parent Teacher Conference Fall/Spring: Conferences are the week of October 10th. The evenings are TBD.
Donuts with a Dude and Muffins with a Mate: Open to bringing it back this year
Kindergarten field trip to Battleground and Wea Creek Orchard on October 4th.
Fourth Grade field trip to the Feast of the Hunters Moon on Friday, September 30th.
5th grade: Now that covid restrictions are lifting, they’d like to look at doing the overnight at the Dune’s again. (Spring). It will be a higher cost from the PTO.
Spring Carnival: Mr. Wilson proposed the idea of a spring carnival. Courtney, Megan and Jessica volunteered to work on it, but will need a lot of volunteers as we get closer to Spring. Mr. Wilson will work on picking a date in April or May.
Teacher Requests:
The first grade teachers have requested $340.00 to pay for their Tie-rific Guy Night in November. It will cover food and games. This was approved.
Additional Items:
We had 2 officers depart Wea Ridge Elementary. Courtney Steward was elected the new VP. We still have an open position for Treasurer.
Financials:
Checking: $15,652.00
Savings: Obtaining accurate number
Next Meeting: Monday, October 24th.
October
Meeting Date: Monday, October 24, 2022
Introductions: All officers present. We are still looking for someone to fill the Treasurer position.
Principle Update:
The playground is now completely open. There were some poles that needed to be removed to make the playground safe and that has been completed. Mr. Wilson thought parent teacher conferences went well.
Fundraising Events:
Fannie Mae: Final profit: $12,909. Thanks to everyone that participated in our biggest school fundraiser.
Movie Nights: Our October movie night, Lyle Lyle Crocodile raised $229.20 We have another movie night being scheduled for 12/28 (over break). Puss in Boots: The last Wish.
Great Skates School Night: Working to schedule in January.
Family Fun Night: We are planning a school carnival in the spring. VP, Courtney Steward is heading it up. We'd like to put together a planning committee just for the carnival. Please let Courtney know if you are interested in joining. CSteward8412@gmail.com
Restaurant Nights:
Freddys: Profited $250
Papa Johns Night: We profited 139.27
Wings Etc. Night (10/26): Still waiting on final numbers
Chick-Fil-A (Scheduled for November 17) from 4-7pm. Their marketing team suggested having 1-2 Teacher staff members present to refill drinks or make ordered milkshakes. The kids think it's fun to see them in that environment and usually draws in a bigger crowd.
Teacher Request:
Mrs. Bishop requested to attend a school counselor conference in Indianapolis. Cost is $145. Approved.
Teacher Stipends: $150/teacher. Approved.
Additional Teacher Stipends: $75 for 11 teachers
Two teachers requested some wish list items be covered since they used most of their (611) money to pay for a supplemental Social Studies Subscription. The cost varied by teacher, but averaged $150. We found that 11 teachers did this and PTO approved an additional stipend of $75 for those teachers.
Additional Information:
We approved a lot of outgoing money this meeting. Our goal is to make sure the 5th grade field trip is paid for at the end of the year. Know that we may have to approve less requests going forward or may need to add a fundraiser as the year progresses. We really count on school participation with the events that we set up and just ask for participation if you are able to.
Checking Balance: Approximately $12,000 (This is before Fannie Mae)
Savings Balance: Approximately $15,000
Next Meeting: Tuesday, December 6th
November
December
Meeting Date: Monday, December 5, 2022
Introduction: All officers present.
Principle Update: Mr. Wilson proposed the PTO provide a staff lunch the week before Christmas break. The staff present at the meeting agreed that pizza would be great.
There are a lot of new and upcoming events. Stevenson puppets on December 13th, school wide sock hop on December 20th and a sing along on December 21st.
We are currently working on setting a date for the Spring Carnival. It will be from 5:30-7:30pm.
Fundraising Events:
Fannie May Sales: $13067.00 was net profit. The owner’s daughter bought the business and hopes to revamp the program and make it better than ever.
Movie Nights: Next movie night is Puss in Boots on December 28th at 5:30pm.
Restaurant Nights: No upcoming nights currently scheduled but we are looking into McDonalds, Pizza King, Arni’s, Freddy’s, Walt’s, Arby’s and Mitchell’s for the rest of the year.
SpiritWear: The second spirit wear release with Freckles graphics went well. We received positive feedback about the selection.
Box Tops and Amazon Smile: Flyers went out to students last week. Please spread the word and encourage parents to sign up and add the app.
Recent and Upcoming Expenses:
5th Grade Fieldtrip: Requested $2934 for Dunes Trip
Teacher Requests:
School nurse requested $150 for underwear, socks, pants, and shirts for students that need a change of clothes. Approved
Celebrations committee: Requested $664 for Grandparents Day event for desserts and crafts. Approved
Finances:
We received the following checks:
Chick Fil A: Pending (76.50 and 50.00)
Papa Johns: 139.27
Wings Etc.: Approximately $150
Spirit Wear: Pending
PTO Account Balances:
Savings: ?
Checking: $19,146.00
Next PTO Meeting: January 17, 2022 at 5:30pm.
January
Meeting Date: Tuesday, January 17, 2023
Introductions:
Principal update:
Parent-teacher conferences- Arni’s- Monday, Subway- Wednesday
Intramural basketball starting Wednesday, Jan 18th
Pizza Hut Limo Ride 39 kids- Jan 29th
3rd grade teacher *NEW*- Lisa Rohler
Fundraising Events:
Family Fun Night: Carnival Night—Megan booked Boilermaker Special for May 19th. Will need volunteers to help.
Courtney wants to make a smaller committee.
Idea: each grade will come up with activity and run it. Thinking and figuring out by march meeting to report. PTO will fill in other areas.
Concession stand… maybe instead of food trucks. Hot dog, a slice of pizza, popcorn, etc… connects to get food/things.
Selling wristbands whole week leading up to the night. Couple $$ cheaper than buying it the night of. Boilermaker express tickets will be additional.
Parent Teacher Conference Fall/Spring: Conferences are February 13-17. We will be providing Arnis on 2/13 and Subway on 2/16
Movie Nights: None scheduled at this time
Movie night at the theater isn’t going on as well as we thought.
Bring back to school NEXT YEAR?
Movie License will need to be renewed… we need it for the school in general.
Dining Nights: Megan is reaching out to Freddy’s
Treasurer any financial information:
Anything in Addition:
Gift card fundraiser happening in February. The fundraiser will be SPLIT with the office. An option is for it to be offered throughout the year.
Anything New:
Limo Ride is on February 9th. Courtney and Steph will be helping
Teacher Request:
Grandparents night: Cookies- Ordered
5th-grade field trip- $6.2K from PTO to begin with.
$116 per student… 1 chaperone free (teacher)
Charging families $50 per student and $75 per chaperone.
-
Blanchard and Wright- April 3rd&4th Messer and Mengler- April 4th and 5th
-
Looking at about 8 kids per class that won’t be able to pay to go on the Field Trip
3 new teachers this semester- give them a whole stipend ($150) or half stipend ($75).
-
Courtney and Steph said they will get half. $75 each
Date of Next Meeting:
Carnival committee meeting- Monday, February 27th. One teacher per grade level have an idea. Game, face painting, etc.
Could be something that we already have, connect 4, bowling, corn hole, reach out to Paige Overstreet to see what she has accessible. Make list of what we have for people to choose from/things already have before PTO buys things.
PTO only meeting- Monday, March 13th
February
March
PTO Meeting: 03/07/2022
Introduction: All officers in attendance
Principal Update: It's IRead week. If 3rd graders don't pass the first time, they will have summer school and another opportunity to pass over the summer.
Parent Teacher Conferences start the week of March 14th. The teachers have the option of doing them in person and virtually. The book fair will be held the same week.
Field Day is scheduled this year for Wednesday, May 25th.
Volunteers for Book Fair (March 15 and 17)
Tuesday, March 15, 2022
4:00-5:30
Marge Sprunger
Jenni Farrand
5:30-7:00
Jessica Fritchley
Lindsey Piechnik
Thursday, March 17, 2022
4:00-5:30
Kathy Swink
Marge Sprunger
Deb Kolczak
5:30-7:00
Roxanne Holle
Andrea McVicker
Fundraising Events:
Box Tops: We received a check for $42.00
Moe's: We made $560
Amazon Smile: $79.06
Upcoming Fundraising Events:
There will be a Mother's Day fundraiser. We will combine Brown's Candles and Cinnamon Rolls from the Homestead. We plan to get the order forms out on March 28th and will be due on Friday, April 8th.
Moe's Taco truck was so successful that we scheduled another evening on April 28th and one next semester on August 30th.
Upcoming Expenses:
Parent Teacher Conferences are the week of March 14-18th. The PTO will provide food to the teachers.
Fifth grade field trip.
Author Visit: Paid $2,000
PTO Account Balances:
Checking: $16,352.46
Savings: $12,051.33
Other:
Future Fundraising ideas that we want to look into:
ShopwithScrip: Gift Card sales before Christmas. Cards are sold at face value and the school gets a certain percentage from the vendor.
Next PTO Meeting: Monday, April 4th at 5:30pm
April
Introduction: President and Secretary in attendance
Principal Update: It's almost the end of the year and we have a lot of things going on. 5th Grade field trip, Field Day, History Fair, Author Night, Field Trip to the Zoo
Fundraising Events:
Candle and Cinnamon Roll Sales: Flyers went out March 28th, order forms due back April 8th.
Moe's Night: Due to the success of the last Moe's truck, we have another scheduled. Flyers will go out April 22nd.
Family Movie Night at Eastside 10: Scheduled for Wednesday, May 11th. This is something new we are trying. We are very excited to see how it goes.
Incoming:
Moe's $559.84
Box Tops: $42.20
Spirit Wear Donation: $20
Outgoing:
Camp Tecumseh: Each student will pay $25, PTO funds will cover the rest.
Great Harvest for Conferences: $452.59 (Great Reviews)
Chick Fil A: $370.03
Sams Club Water: $10.56
Anything else?
Mr. Wilson mentioned that his goal for the next 5-7 years is additional playground equipment. Assistance from PTO funds would be ideal.
Financial info:
Checking Balance: $16,141.32
Savings: $12,051.43
Next Meeting: May 9th, 5:30pm
May
PTO Meeting: Monday, May 9, 2022
Introductions: All officers except Jessica Burke, vp, present.
Principle Update:
-5th Grade field trip went well.
-Mr. Wilson would like to start a principal discretionary fund within PTO funds. Think about dollar amount.
Mr. Wilson would also like to look into getting incoming kindergartners a tshirt as a Welcome to Wea.
PTO Position announcement: Amber Simons's daughter is headed to middle school so her position will be open in the fall. Please let us know if you are interested.
Fundraising Events:
Candle Sales and cinnamon rolls: Just wrapped up. Candle profit was $740.00 and cinnamon roll profit was $563.00. Feedback overall was that it was nice to have something new. I think having to use the cafeteria freezer was the challenging part when Cinnamon rolls weren't picked up evening of the event.
Fannie Mae Sales: There are going to be changes to the program in the fall, given that the owner passed away. We are still in to sell because it's a successful fundraiser for us. We will see how it goes next year.
Movie Nights: We were excited to have our first movie night in 2 years at Eastside 9. It did really well and we will plan to do more next year. The event raised over $2,000. A huge thank you to everyone that attended.
SpiritWear: We are going to be using a different company in the fall and plan to sell in the very beginning of the school year.
Restaurant Nights:
Moe's was a big success again. This time it brought in $384.89.
Last restaurant night of the school year is Freddy's from 4-9pm on Tuesday, May 17th
Checking Balance: $15,658.66
Savings Balance: $12,051.53
Teacher Request:
None